Below you will find a list of all university policies for which the Office of the University Controller is responsible for management and interpretation of. These policies are also linked throughout the IU Accounting Standards where appropriate and applicable. The list below does not include additional university financial policies which are governed by other areas within IU Finance. Those policies may be found within the Financial Policies section of the IU Policy website.
- FIN-ACC-1: Role of Fiscal Officer, Account Manager and Account Supervisor
- Will aid in clearly defining these roles in order to establish a process to ensure fiscal control, accountability, and integrity for university accounts.
- FIN-ACC-10: Ranking of Fiscal Officer, Account Supervisor, Account Manager, and Delegation of Signature Authority
- Establishes responsibility for an account by ensuring that the persons authorized to transact business on an account are the only people actually authorizing financial transactions.
- FIN-ACC-30: Fraud and Fiscal Misconduct
- Establishes the consequences of fraud and fiscal misconduct and how to report known or suspected incidents.
- FIN-ACC-40: Indiana University and Indiana University Foundation Gifts
- Provides guidance to faculty and staff concerning the depositing, recording, and acknowledgment of all charitable gifts received on behalf of Indiana University.
- FIN-ACC-50: Expenditures: Hospitality
- Establishes and communicates the rules governing the allowability of hospitality expenditures, including reimbursement to faculty and staff and direct expenditure against university accounts.
- FIN-ACC-55: Foreign Source Gifts, Contracts, and Revenue Producing Activities
- Assigns departmental responsibility for compliance and establishes procedures for the university to comply with applicable foreign source reporting requirements, including 20 U.S.C. § 1011f (Section 117) and Indiana Code Title 21 Article 49 (SEA 388).
- FIN-ACC-70: Payments for Memberships in Social Organizations
- Establishes the rules for paying memberships in social organizations.
- FIN-ACC-140: Off-Premise Capital Equipment Control
- Outlines the process when capital equipment is loaned out or returned to IU.
- FIN-ACC-150: Ownership, Depreciation and Capitalization of University Assets
- Outlines the depreciation process for internal assets as well as the process to review ownership for capital assets at IU.
- FIN-ACC-170: Capital Movable Asset Physical Inventories, Tagging and Location Changes
- Outlines that each unit is responsible for movable capital asset physical inventories, tagging, and changing locations for those assets capitalized under their organization code in the Kuali Financial System.
- FIN-ACC-340: University Automobiles and Automobile Allowances
- Provides guidance on what positions qualify to receive university automobiles or automobile allowances and outlines the tax implications for these allowances.
- FIN-ACC-350: General Accounting and Financial Audit Compliance
- Requires accurate, consistent, and compliant financial activity under GAAP, GASB, and State of Indiana rules, plus OMB, IRS, and other audit requirements.
- FIN-ACC-400: Recharge and Service Center Activity
- Outlines the billing requirements for any internal transaction that records income to one university account and expense to another.
- FIN-ACC-470: Internal Controls
- Establishes best practices for internal controls, which the university must maintain under Uniform Guidance and GAAP.
- FIN-ACC-560: Custodial Funds
- Establishes standards for the establishment and use of custodial funds.
- FIN-ACC-570: Red Flags (Identity Theft Prevention Program) Compliance
- Requires each unit to identify covered accounts, assess identity theft risk annually, and maintain a written identity theft prevention program as required by the Federal Trade Commission’s Red Flags Rule.
- FIN-ACC-590: Expenditures: Gifts to Employees, Non-Employees, and Students
- Emphasizes that expenditures should not exceed specific thresholds, gifts should be related to the primary mission of the institution, and that university employees must demonstrate prudent judgment when expending funds.
- FIN-ACC-610: Allowable Travel Payments to Faculty Members on Leave
- University funds may be used to pay certain travel expenses for faculty members on leaves who are involved in work that benefits Indiana University.
- FIN-ACC-620: Expenditures: Expenses and Reimbursement Under the Accountable Plan
- Sets reimbursement guidelines for staff, faculty, students, and non-employees on official university business, keeping IU compliant with federal and state tax law.
- FIN-ACC-630: Independent Contractor versus Employee Status Determination
- Assists departments in making a determination of whether payments made to individuals for services performed for the university should be paid and reported as employee wages, or as compensation to an independent contractor.
- FIN-ACC-640: Expenditures: Incentives, Contests, Drawings, Games and Prizes
- Covers incentives, contests, drawings, games, and prizes used to encourage attendance or participation, including their tax and financial implications.
- FIN-ACC-650: Financial Compliance: Authority and Accountability
- Sets the authority for the university’s external financial audits, fiscal internal controls, and related compliance, and how financial policy and reporting are delegated.
- FIN-GCA-70: Equipment Transfers
- Establishes protocols for equipment transfers out of the university.
- FIN-PAY-001: Payroll Compliance
- Helps ensure Indiana University is able to pay its employees in a timely and accurate manner in compliance with the university’s legal obligations.